Privacy Policy

This Privacy Policy explains how personal data is collected, processed, stored, and protected when using the kod95.center website.

Data Controller

KOD95.CENTER

Address: Senatorska 31, 60-326 Poznań, Poland

Phone: +48 500 699 025

E-mail: [info@kod95.center](mailto:info@kod95.center)

What data we collect

When using the website and your personal account, we may collect the following information:

  • first and last name;
  • phone number;
  • email address;
  • date of birth;
  • nationality;
  • residential address;
  • driving licence information;
  • information provided when completing website forms and applications;
  • photographs (if provided);
  • copies of documents voluntarily uploaded by the user for storage in their personal account (for example: passport, driving licence, residence card, visa, medical certificate, psychological certificate, Code 95, ADR, PKZ, tachograph card, and other documents);
  • IP address;
  • device and browser information;
  • Cookies.

Purpose of data processing

We process personal data solely for the following purposes:

  • creating and managing your personal account;
  • providing access to website features;
  • communicating with users;
  • ensuring account security;
  • storing information and documents voluntarily uploaded to the personal account;
  • improving website performance;
  • complying with applicable legal requirements.

Documents, photographs, and other files voluntarily uploaded by users are stored solely within their personal account. The company does not use these documents to process services, does not share them with third parties, and does not provide access to them without the user’s separate consent, except where required by law.

Legal basis for processing

Personal data is processed on the basis of:

  • the user’s consent;
  • performance of a contract (when services are ordered);
  • compliance with legal obligations;
  • the company’s legitimate interests, provided they do not override the user’s rights.

Sharing personal data

We do not sell, disclose, or transfer personal data to third parties.

Personal data may only be shared:

  • with the user’s written or electronic consent;
  • when required by government authorities under applicable law;
  • with technical service providers solely to ensure the operation of the website.

Documents uploaded to the personal account are never shared with third parties and are not used by the company to process any services without the user’s separate consent.

Data retention

Personal data and uploaded documents are stored for as long as the user’s account remains active or until the account or individual files are deleted.

Users may delete uploaded documents themselves or contact customer support to request deletion.

Data security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, deletion, loss, or disclosure.

User rights

Users have the right to:

  • access their personal data;
  • correct their personal data;
  • delete their personal data;
  • delete documents stored in their personal account;
  • restrict the processing of personal data;
  • withdraw consent for data processing;
  • receive a copy of their personal data;
  • submit a complaint to the competent data protection authority.

Personal account

Creating a personal account is voluntary.

Users decide which documents and photographs they wish to store in their account.

Uploading documents is entirely voluntary and is not required to use the website unless necessary for a specific service.

Users confirm that they:

  • provide accurate information;
  • have the legal right to upload the submitted documents;
  • are responsible for the content of uploaded files.

Cookies

The website uses Cookies for:

  • user authentication;
  • ensuring proper website functionality;
  • improving security;
  • website traffic analysis;
  • improving website performance.

Users may disable Cookies through their browser settings.

Changes to this Privacy Policy

We reserve the right to modify this Privacy Policy at any time.

The latest version will always be available on kod95.center.

Contact information

If you have any questions regarding the processing of your personal data, please contact:

KOD95.CENTER

Senatorska 31, 60-326 Poznań, Poland

Phone: +48 500 699 025

E-mail: [info@kod95.center](mailto:info@kod95.center)